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Case Study
€1,820 saved in 60 days
One 25‑person startup connected two inboxes. CancelPilot surfaced duplicate tools, idle seats, and upcoming renewals—turning alerts into real savings.
Total Savings (2 months)
€1,820
Redundant Vendors Cancelled
7
Renewals Prevented
12
Background
The team had moved fast and added dozens of tools across marketing, engineering, and ops. Ownership lived in different inboxes. Renewals were happening quietly. Spend drifted.
“CancelPilot gave us the view we never had—what renews when, and what we can drop. We saved money in the first week.”
Approach
- Step 1Connect Gmail + Outlook via secure OAuth. No passwords required.
- Step 2Scan receipts, trials, and renewal notices going back 18 months.
- Step 3Flag duplicates, idle seats, and contracts inside renewal windows.
What we found
- Three overlapping analytics tools billed monthly → consolidated to one.
- Unused support/ SLA add‑ons still billed at enterprise rates.
- Annual plans on auto‑renew with 30‑day notice windows.
- Two trials rolled into paid after 14 days with no usage.
What we did
- Cancelled 7 subscriptions and downgraded 4 plans.
- Set renewal reminders 45 days before all annual contracts.
- Shifted one vendor from per‑seat to usage‑based pricing.
Results
In 60 days the finance lead reported €1,820 in avoided charges and downgrades. The team adopted a quarterly review cadence using CancelPilot reminders to keep spend aligned with usage.
Why CancelPilot
- Fast setup via secure OAuth. We never store email credentials.
- AI extracts vendor, plan, price, cycle, and next charge from receipts.
- Alerts before renewal windows close, with pre‑filled templates.
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